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Rules & Policies

Table of Contents

Rules & Policies

Table: HSC Rules and Policies
01 Governance
01.01.01.Z1 Development and Approval of Health Science Center Standard Administrative Procedures (PDF)
01.01.01.Z1.01 Development and Approval of Health Science Center Internal Policies (PDF)
03 Statement of Mission and Objectives
03.02.01.Z1.01 Procedures for Modifying Mission Statements (PDF)
03.02.02.Z1.01 Approval of Substantive Changes including the Establishment of a New Academic Program (PDF)
07 Ethics, Conflict of Interest
07.03.01.Z1 Institutional Neutrality and Political Events on HSC Property or Using HSC Resources (PDF)
08 Governance, Organization, and Administration, Miscellaneous
08.01.01.Z1 Civil Rights Compliance (PDF)
08.99.99.Z1.01 Appointment of Department Chairs (PDF)
11 Administration
11.02.99.Z1.01 Creation and Review of Centers and Institutes (PDF)
11.04.99.Z1 Required Drug Screening of Students (PDF)
11.04.99.Z2 Criminal Background Checks on Students (PDF)
11.07.99.Z1 Granting of Honorary Degrees (PDF)
11.08.99.Z1 Award of Posthumous Degrees (PDF)
 12 Faculty
12.01.99.Z1 Procedures for Modifying Faculty Rules (PDF)
12.01.99.Z1.01 Faculty Appointment, Promotion and Tenure (PDF)

FAQ on Faculty Appointment, Promotion, and Tenure (PDF)
12.01.99.Z1.02 Guidelines for Graduate Faculty Membership School of Graduate Studies (PDF)
12.01.99.Z1.03 Academic Freedom, Ethics, Responsibilities, Rights and Tenure (PDF)
12.01.99.Z1.04 Conflicts of Commitment and Interest (PDF)
12.03.99.Z1 Faculty Academic Workload (PDF)
12.04.99.Z1 Faculty Senate (PDF)
12.06.99.Z0.01 Post Tenure Review (PDF)
12.99.01.Z1.01 Faculty Development Leave
12.99.99.Z0.01 Faculty Recruitment Procedures (PDF)
12.99.99.Z0.02 Designation of Emeritus Faculty (PDF)
12.99.99.Z0.03 Selection of Faculty to Distinguished Professor (PDF)
13 Students
13.02.99.Z1.01 Students Rights and Obligations (PDF)
13.02.99.Z1.02 Student Complaint (PDF)
13.03.99.Z1.01 Scholarship Compliance Committee (PDF)
13.04.99.Z1 Student Travel in HSC Vehicles
13.05.99.Z1.01 Extramural Student Health Care Services
13.05.99.Z1.01 Extramural Health Care Services Approval Form Appendix
13.99.99.Z0.01 Definition of a Credit Hour (PDF)
13.99.99.Z1.01 Non-Resident Tuition Waiver for Competitive Scholarship Recipients (PDF)
13.99.99.Z1.02 Limitation on the Number of Courses That May Be Dropped under Certain Circumstances by Undergraduate Students (PDF)
15 Research Programs
15.01.01.Z1.01 Research Administration (PDF)
15.01.01.Z1.03 Freedom to Publish Research Results (PDF)
15.01.01.Z1.04 Facilities and Administrative Cost-Description and Negotiated Rates (PDF)
15.01.01.Z3 Time and Effort Reporting (PDF)
15.01.03.Z1 Conflicts of Interest in the Design, Conduct and Reporting of Sponsored Research
15.99.01.Z1 Human Subjects In Research (PDF)
15.99.01.Z1.01 Human Subjects in Research
15.99.03.Z1 Ethics in Research and Scholarship (PDF)
15.99.99.Z1.01 Visiting Professors/Scholars Not Involved in Employer/Employee Relationship (PDF)
15.99.99.Z1.02 Research Development and Enhancement Awards Program (PDF)
15.99.99.Z1.03 Controlled Substances Used in Non-Clinical Educational and Research Activities
15.99.99.Z2.01 Use of Laboratory Animals in Research, Teaching, and Testing
16 General
16.99.99.Z0.01 Designation As Hybrid Entity
16.99.99.Z0.02 Confirmation of Organized Health Care Arrangements
16.99.99.Z0.03 Privacy Officer Designation
16.99.99.Z0.04 Business Associates Agreement
16.99.99.Z0.05 HIPAA Training
16.99.99.Z0.06 HIPAA Training Sanctions
16.99.99.Z0.07 Fundraising Activities
16.99.99.Z0.08 Marketing Activities
16.99.99.Z0.09 Operational Audits
16.99.99.Z0.10 Confidentiality of Protected Health Information
16.99.99.Z0.11 Accounting of Disclosures
16.99.99.Z0.12 Accounting of Disclosure of Protected Health Information as Required by Law
16.99.99.Z0.13 Accounting of Disclosures for Subpoenas
16.99.99.Z0.14 Notice of Privacy Practices
16.99.99.Z0.15 Minimum Use Necessary
16.99.99.Z0.16 Uses and Disclosures of Protected Health Information for Research
16.99.99.Z0.17 Authorization for the Release of Protected Health Information
16.99.99.Z0.18 Patient Consent and Release
16.99.99.Z0.19 Patient Access to Protected Health Information
16.99.99.Z0.20 Request for Personal Health Information
16.99.99.Z0.21 Patient Request to Amend Protected Health Information
16.99.99.Z0.22 Privacy Complaint Process
16.99.99.Z0.23 Personal Representative
16.99.99.Z0.24 Uses and Disclosures of Protected Health Information
16.99.99.Z0.25 Security of Electronic Medical Records
16.99.99.Z0.26 Investigation and Response to Breach of Unsecured Protected Health Information
16.99.99.Z0.27 Data Use Agreement
16.99.99.Z0.28 Email Use and Disclosure of Protected Health Information
16.99.99.Z0.29 Preparation and Maintenance of Designated Record Sets
16.99.99.Z0.30 Disposal of Documents and Media Containing Electronic PHI
16.99.99.Z0.31 Privacy and Security Requirements During Disasters
17 Intellectual Property
17.02.01.Z1 Intellectual Property, Patents, Copyrights, Information Technology, and Classified Proprietary Research
17.02.01.Z1.01 Management of Technology Commercialization Through Patents and Licensure of Intellectual Properties
21 General
21.01.03.Z1 Travel Expenditures (PDF)
21.01.03.Z2 Foreign Travel (PDF)
21.01.04.Z1.01 Identity Theft Prevention Program (PDF)
21.01.99.Z1.01 Salary Savings from Vacant Positions (PDF)
21.05.01.Z1 Gift Acceptance (PDF)
22 Asset Management
23 Debt Management
24 Risk Management
24.01.01.Z1 Environmental Health and Safety Programs (PDF)
24.01.01.Z1.01 Fire and Life Safety (PDF)
24.01.01.Z1.02 Bloodborne Pathogens (PDF)
24.01.01.Z1.03 Occupational Health Program (PDF)
24.01.01.Z1.04 Hazard Communications (PDF)
24.01.01.Z1.05 Hazard Materials Management (PDF)
24.01.01.Z1.06 Laboratory Registration (PDF)
24.01.01.Z1.07 Laboratory Decommissioning (PDF)
24.01.01.Z1.08 Laboratory Chemical Inventory (PDF)
24.01.01.Z1.09 Radiological Safety (PDF)
24.01.01.Z1.10 Flame Effects and Pyro (PDF)
24.01.01.Z1.11 Use of Candles (PDF)
24.01.01.Z1.12 Student Safety Training (PDF)
24.01.01.Z1.13 Visitors in Hazardous Work Areas (PDF)
24.01.01.Z1.14 EHS Security Program and Services (PDF)
24.01.06.Z0.01 Camps and Programs for Minors (PDF)
24.99.99.Z1 Security of Electronic Information Resources (PDF)
25 Expenditure of Funds
25.07.01.Z1.01 President's Delegation of Authority for Contract Administration (PDF)
25.99.08.Z1.01 Allowances for Communication Devices (PDF)
25.99.99.Z1.01 Memberships (PDF)
26 Tuition and Fees
26.01.Z1.01 Excess Semester Credit Hours (PDF)
27 Financial Planning and Budgeting
27.04.01.Z1 Budget Authorizations, Limitations, and Delegations of Authority (PDF)
28 Auxiliary Enterprise, Privatization, etc.
29 Information Resources
29.01.02.Z1.01 Software Licensing (PDF)
29.01.03.Z1.01 Network Access (PDF)
29.01.03.Z1.02 Password (PDF)
29.01.03.Z1.03 Application Security (PDF)
29.01.03.Z1.04 Administrative/Special Access (PDF)
29.01.03.Z1.05 Data Classification (PDF)
29.01.03.Z1.06 Electronic Communication (PDF)
29.01.03.Z1.07 Encryption (PDF)
29.01.03.Z1.08 Incident Management (PDF)
29.01.03.Z1.09 Internet (PDF)
29.01.03.Z1.10 Intrusion Detection(PDF)
29.01.03.Z1.11 Network Configuration (PDF)
29.01.03.Z1.12 Physical Access (PDF)
29.01.03.Z1.13 Portable Computing (PDF)
29.01.03.Z1.14 Privacy Policy (PDF)
29.01.03.Z1.15 Security Monitoring (PDF)
29.01.03.Z1.16 Security Training (PDF)
29.01.03.Z1.17 Platform Management (PDF)
29.01.03.Z1.18 Vendor Access (PDF)
29.01.03.Z1.19 Malicious Code (PDF)
29.01.03.Z1.20 Change Management (PDF)
29.01.03.Z1.21 Firewall (PDF)
29.01.04.Z1.01 Accessibility of Electronic Information (PDF)
29.01.99.Z1.01 Acceptable Use of Information Resources (PDF)
29.01.99.Z1.02 System Development (PDF)
29.01.99.Z1.03 Backup/Recovery (PDF)
29.99.99.Z1.04 Vulnerability Assessment (PDF)
29.99.99.Z1.05 Account Management (PDF)
29.99.99.Z1.06 Wireless (PDF)
29.99.99.Z1.07 Definitions (PDF)
31 Human Resources
31.01.08.Z1 Faculty Merit Payment Program (PDF)
31.01.08.Z2 Merit Salary Increases Outside the Regular Budget Cycle for Non-faculty Employees (PDF)
31.99.01.Z1 Employees Registering as Students (PDF)
31.99.99.Z1.01 President's Delegation of Authority for Human Resource Administration (PDF)
32 Employee Relations
32.01.01.Z0.01 Complaint and Appeal Procedures for Faculty (PDF)
32.01.02.Z1 Complaint and Appeal Procedure for Nonfaculty Employees (PDF)
33 Conditions and Terms of Employment, Standards of Conduct
33.01.01.Z1 Political Campaign Events on Health Science Center Property (PDF)
33.06.01.Z1

Flexible Work Schedule (PDF)
33.06.01.Z2

Alternate Work Location (PDF)
33.99.14.Z1
Criminal History Record Information-Employees and Applicants (PDF)
34 Safety of Employees and Students
34.02.99.Z1 Alcohol and Illegal Substance Abuse (PDF)
34.05.99.Z1 Smoking and Use of Tobacco Products (PDF)
34.99.99.Z0.01 Behavioral Intervention (PDF)
34.99.99.Z1.01 Guidelines for Immunizations (PDF)
41 Real Estate Management
51 Facilities Planning and Construction
51.06.99.Z1 Naming Opportunities (PDF)
60 Relations with Financial Support Organizations
61 Information and Communications
61.01.02.Z1.01 Public Information (PDF)
61.99.99.Z1.01 Governmental Affairs (PDF)
61.99.01.Z1.01 Records Management (PDF)

Rule & Policy Creation

Approval Flow Chart (PDF)
Organization and Authority Structure (PDF)
Template Standard Administrative Procedures
Template Rule