[Before Hire] [Immediately after Hire] [During Employment] [HROs and Liaisons]

General Information

• The Hiring Process: A Checklist and Guide for Hiring Managers
• Online Jobsite for Hiring Managers
• Single SignOn - TimeTraq, LeaveTraq and HRConnect

Before the Hire

• Hiring Matrix - Used to numerically rank applicants. Retain in position file.
  • How to Complete a Proper Hiring Matrix
• Sample Interview Questions 
• Interview Record - Use this or similar form to document interviews. Retain in position file.
• Reference Check Verification - You may use this form to document reference checks. Retain in position file.
• Sample Offer Letters
  • New or Rehired Exempt or Nonexempt Employee
  • Transfer In Exempt or Nonexempt Employee
  • Graduate Assistant (GARs, and GATs)
  • Graduate Assistant (GANTs)
  • H-1B
  • H-1B Extensions
• Background Authorization and Disclosure Form
• Verification of Degree(s) and/or Licensure Release Form 
• Statement of Selective Service Registration Status Form
• Faculty Recruitment Forms
• Minor Release Form
• Checklist for Creating a Position File 
• Training Needs Assessment Form

Immediately After the Hire

• New Employee Orientation checklist
• New Employee Processing Guide 
• New Faculty Processing Guide
• New Student Employee Processing Guide
• HSC Faculty Appointment Approval of Offer to Prospective Faculty Member
• ID Badge Request Form
• Insurance/Benefit Enrollment Forms
• Selecting ORP Instructions
• Retirement Programs
• Retirement Forms
• New Employee Acknowledgment Form (Signature page only) 
• New Employee Acknowledgment Form (Signature page and Policy) 
• Employee Benefits Guide 2013
• iBenefits - Procedure to create a record for new employees
• Workers Compensation Notice
• Training Needs Assessment Form

During Employment

• New Employee Performance Review Form
• Annual Performance Evaluation Form 
• Training Needs Assessment Form 
• Position Description (Blank)
• Conflicts of Commitment and Interest form 
• Request for Travel
• Flu Vaccine Questionnaire
• Alternative Work Location (AWL) Information
  • AWL Request Form
  • AWL Agreement Form
  • AWL Inventory Form
  • AWL Safety Form
• Dual Employment Agreement
• Educational Release Time Form
• External Employment and Consulting Application and Approval (TAMU System form)
• TAMHSC External Employment Application and Approval (HSC internal form)
• Flexible Work Schedule Request
• First Report of Injury
• Request for Paid Leave (Workers Compensation)
• Volunteer Waiver
• Sick Leave Pool
  • SLP Guidelines
  • SLP Request Form
  • SLP Donation Form
  • SLP Returned Hours Form
  • SLP Certification of Physician or Practitioner

HROs and Liaisons

• TAMHSC Exit Survey
• New Employee training instructions
• Training Needs Assessment Form
• HR Action Form
• Statement of Responsibility Form
• List of Common Acronyms
• Waiver, Indemnification, and Medical Treatment Authorization Form
• Computer Use Agreement Form
• Account Extension Form
• Data Use and Confidentiality Agreement
• Insurance/Benefit Enrollment Forms
• Retirement Programs/Forms
• Workplace Notices Checklist 
• Out Processing Checklist
• Notification of Resignation/Termination
• The Family and Medical Leave Act (FMLA) is a benefit that allows qualified employees to have up to 12 weeks of leave per fiscal year. The law allows eligible employees to take job-protected leave for the birth or adoption of a child, for the care of a child, spouse or parent with a serious health condition, for the employee’s own serious health condition, or for the care of a covered military service member. Eligible employees are entitled to utilize a full allotment of 12 weeks of FMLA benefits for any FMLA-related condition, regardless of whether or not his/her spouse is also employed by the HSC. The U.S. Department of Labor has issued a summary entitled “Need Time? The Employee’s Guide to the Family and Medical Leave Act.” This summary is directed primarily to employees in a reader-friendly format.
  
  The FMLA duties most likely consist of ensuring the department's compliance with the FMLA, overseeing employee FMLA leave balances and periodically reviewing for accuracy, training supervisors and managers on FMLA when necessary, communicating with Human Resources if questions arise regarding FMLA leave, and distributing FMLA packet of information to employees who may need FMLA leave. See the FMLA Administration Manual.
  
  The following forms/information make up the FMLA packet:
  • Cover Letter to Employee
  • Employee Rights Under the Family and Medical Leave Act
  • Employee Rights Under the Family and Medical Leave Act-Spanish
  • HSC Physician/Practitioner Certification Form
  • Include the Employee's Position Description (if FMLA leave is for employee's own health condition)
  • Military Family Leave Forms (Use only if employee is requesting military exigency or caregiver leave)
    • Exigency Leave Certification Form
    • Caregiver Leave Certification Form
• Procedure to Create, Reclassify or Retitle a Position
• Using Search Committees:
  • Search Committee Procedures
  • Search Committee Applicant Ranking
  • Search Committee Interview Rating
  • Search Committee Prescreen
• Student Pay Scale

Most of the Forms are in Adobe Acrobat Portable Document Format (.pdf) and/or Microsoft Word. To read the documents in PDF format, you will need to get the latest version of Adobe Reader, click below.